Join us at Chemical Strategies, Inc.! We are seeking an energetic individual to be in a full-time position in our accounting department.

Essential Duties & Responsibilities – Accounts receivable

• Receives payments and posts amounts paid to customer accounts.
• Locates and monitors overdue accounts, using computers and a variety of automated systems.
• Records information about financial status of customers and status of collection efforts.
• Initiates credit checks on customers.
• Locates and notifies customers of delinquent accounts by mail or telephone to solicit payment.
• Generates weekly A/P and A/R reports and submits to supervisor.
• Confers with customers by telephone or email and determines reasons for overdue payments and to review the terms of sales, service, or credit contracts.
• Advises customers of necessary actions and strategies for debt repayment.
• Sorts and files correspondence and performs miscellaneous clerical duties such as answering correspondence and writing reports.
• Works with Financial Controller to arrange for debt repayment and establish repayment schedules based on customers’ financial situations.
• Process and reconcile employee credit card expense reports.
• Retrieves mail from the mailbox.
• Works with Financial Controller to generate monthly sales tax preparation duties.

Essential Duties & Responsibilities – Accounts payable

• Process of the weekly payable check run. Matches, sorts, records, and mails checks out once verified to the invoice.
• Prints emailed invoices. Matches all invoices to purchase orders. Checks, approves, and enters all vouchers for payment into proprietary software.
• Prints emailed confirmations/revised PO’s. Matches them to the original PO.
• Prints original Purchase Orders and maintains the process for payment against those PO’s.
• Checks, verifies, and enters all credit card purchases for payment.
• Checks and verifies payables statements from vendors every week at minimum.
• Audit freight bills against purchase orders for instructions, estimates accuracy prior to payment.
• Answers all vendor inquiries related to invoice questions.
• Files purchase orders, invoices, and any other filing that is necessary.
• Generates weekly A/P report and submits to supervisor.
• Maintains all accounts payable, RMA, and freight files.
• Assist and follow up on all RMA’s to make sure they are complete and credit memos received.
• Requests credit memo from vendors when necessary.
• Prepares analysis of accounts, as required.
• Verifies tax-exempt status on PO’s against invoices and charges. Ensure proper documentation has been submitted by CSI to the vendor.
• Assists with accounts payable special projects, as necessary.
• Creates file labels, address labels, and other mailings.
• Helps maintain stocked office supplies.
• Maintains orderly filing systems, file rotation, and archiving.
• Performs other duties as assigned.

responsibilities

• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
• Must be detail-oriented and work effectively under pressure while meeting all applicable deadlines.
• Must be able to work independently and productively with minimum supervision; able to manage multiple tasks effectively.
• Strong oral and written communication, analytical, problem solving, and human relations skills.

Required Experience:

• Associate degree (A. A.) or equivalent from a two-year College or technical school; or one to three years related experience and/or training; or equivalent combination of education and experience.
• To perform this job successfully, an individual should have some knowledge of Accounting software, Contact Management systems, Database software, Internet software, Excel Spreadsheet software, Industry Specific Software, and Word Processing software.
• Currently reside in Arizona and be able to commute daily to our headquarters in Phoenix, Arizona.

Desired Experience

• Bachelor’s degree in a related field (Accounting, Finance, etc.) a plus

Benefits:

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance
• Paid Time Off (Vacation, Sick & Holidays)
• Hours (M-F) 8am-5pm

INTERESTED?

If you meet the above requirements, please submit your resume. Apply now!

Background check required.

Office located in Phoenix, Arizona. Please do not apply if you currently live out of state. Please note that this is not a remote position.

Please email cover letter and resume to [email protected] or fill out the form below.

Apply on ZipRecruiter here!

About the Company

Chemical Strategies, Inc. is an industry-leading chemical distributor, supply management company, and third-party logistics provider. We specialize in providing a full range of chemicals and associated materials in all packages, sizes, and grades. Our customers include private high technology companies in industries that include Aerospace, Defense Contracting, R&D and Semiconductor manufacturing.

Chemical Strategies, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, age, sexual orientation, gender identity, status as a protected veteran, or status as a qualified individual with a disability.